Category: Healthcare Reform

For Employers: IRS Clarifies Previous Guidance On Form W-2 Informational Reporting Requirement

Under Healthcare Reform, the IRS is changing some requirements that employers must comply with regarding how the cost of employer-sponsored health coverage is reported on W-2 forms provided to employees.  Long story short, employers do not have to report the cost of employer-sponsored health coverage on form W-2 until 2013 for the 2012 calendar year.

On January 3, 2012, the IRS released Notice 2012-9 which restates and clarifies its prior guidance on the requirement under the Affordable Care Act (Healthcare Reform) to report the cost of employer-sponsored health coverage on employees’ annual forms W-2 (using box 12, code DD). Notice 2012-9 supersedes the prior guidance issued under Notice 2011-28 and clarifies various aspects of the reporting requirement. The reporting requirement is effective starting with the 2012 forms W-2 for calendar year 2012 that employers are generally required to furnish to employees in January 2013.

The requirement applies to most employers, including federal, state and local government entities, churches and other religious organizations, and employers that are not subject to continuation coverage requirements under COBRA, to the extent such employers provide applicable employer-sponsored coverage under a group health plan. Employers who only sponsor self-insured group health plan coverage that is not subject to COBRA are not required to report the cost of the coverage on Form W-2.

Notice 2012-9 clarifies that until further notice, the exemption for federally recognized Indian tribal governments is expanded to include employers that are tribally chartered corporations wholly owned by federally recognized Indian tribal governments.

This information is provided as guidance. Sterling HSA and Sterling SIA do not provide tax advice. For clarification and details, readers of this information should contact their tax advisor.

FAQs: Self Insurance

What is self insurance?

Under self insured plans, the employer provides health benefits to employees using its own funds, rather than pay fixed premiums per employee per month to a health insurance carrier. The employer is responsible for funding payments needed to pay for plan benefits and pays for claims as they are incurred.

An essential principle of self insurance is the concept that health insurance protects against two areas of exposure: predictable costs and unpredictable costs. Self insured employers assume the risks associated with predictable claims costs. Unpredictable costs, such as shock claims or catastrophic losses, are generally covered under stop loss (excess loss) contracts issued by an insurance carrier.

Self insurance provides a proven and effective mechanism for employers to control the flow of its money, gain investment income, and gain complete control of the health benefits plan design.

What is stop loss?

Stop Loss, also known as Excess Loss, limits an employer’s liability so that the employer does not take 100% of the risk for catastrophic claims. Under stop loss, specific coverage covers catastrophic claims on one individual at a specified deductible (also known as employer’s retention). Aggregate coverage covers claims that significantly exceed the expected claims level for the entire group of covered persons (the aggregate attachment point).

Who is Sterling’s stop loss carrier?

Sterling has contracts with multiple “A” rated stop-loss carriers, enabling us to work with clients with a small employee population, as well as with large corporations. We work with clients who have claims experience and those who don’t throughout the country.

Why is self insurance gaining in popularity?

The passage of the Patient Protection and Affordable Care Act (PPACA), commonly known as Healthcare Reform, makes self insurance more appealing than ever because self insured employer plans are exempted from state mandates and explicitly exempted from some requirements under PPACA. Less than 20% of the current reform mandates apply to self insured arrangements.

Self insured plans give employers greater cost control. Health benefits costs for employers increased at a rate of 7.3% in 2011 and are expected to increase by 8.5% in 2012, considerably more than the general rate of inflation as measured by the CPI. By self insuring, employers have greater control over cash flow as funds are expended only when employees submit a claim. Moreover, Sterling’s disciplined approach to benefit design increases the opportunities for cost savings as employees are engaged more directly in cost-effective alternatives. Finally, employers enjoy access to and transparency of utilization data to guide wellness programs and other strategies designed to reduce cost. Employers can review reports on a regular basis and monitor trends specific to the company workforce.

How many people are covered under self insurance?

The number of employees in the U.S. covered under self insured health plans has increased from 44% in 1999 to nearly 60% today. The fastest growing market segment is employer sponsored groups with fewer than 1,000 employees – 29% of employers in 2008 compared to 48% in 2010.

How does self insurance compare to fully insured plans?

Fully Insured:

  • Employer pays a fixed monthly premium to the insurance carrier.
  • Premium covers expected claims and administrative costs, as well as insurer’s risk charge.
  • When claims are lower than expected, the insurance carrier keeps the difference. If actual claims are higher than expected, insurance carrier pays the difference.
  • There is little transparency for employers to understand the details of healthcare costs and little incentive for employer engagement.
  • Frequently, there is little incentive or engagement on the part of employees to make healthy, cost conscious choices.

Self Insured:

  • Employer pays a fee to a plan administrator (TPA) who performs functions such as claims processing and securing discounts from providers and to a stop loss reinsurer who pays for claims above a predetermined level.
  • Employer pays the actual claims incurred by enrolled employees and their dependents and must budget accordingly.
  • Employers can design the health plan to meet the needs of the company and employees, including real incentives for employees to participate in wellness and pharmacy care management programs that reduce costs.
  • Employers have a direct financial incentive to be much more proactive in engaging employees to improve health status.

What is Sterling SIA’s role in self insurance?

Sterling functions as a third party administrator (TPA) to manage the employer’s self insured plan. We do so through our partners and our own staff and proprietary systems. Sterling works with employers and their benefits consultants to develop custom benefit design, underwrite stop loss insurance, implement the benefit plan, manage the Sterling HealthAssets™ accounts for employees, and provide customer support to employers and employees.

Contact us today for more information.

September-October Schedule of Events

Below is the schedule of events for September – October 2011. Please note the schedule is subject to change. Please visit the Events tab on our Facebook Page for the very latest information on Sterling events.

Speakers from Sterling are regarded as the best and most knowledgeable in the industry.

Please note that some events are Continuing Education (CE) Courses for health professionals only. Others may be events sponsored by organizations requiring membership to attend.

For more information on an event or to schedule a speaker, please contact us or phone (800) 617-4729. Please note that all event times are Pacific, unless otherwise indicated.

Date: Tuesday, September 20, 2011
Time: 9am – 11am Eastern Time
Location: 144 Metro Center Blvd, Warwick, RI (AmWINS Call Center Building)
Topic: Redefining Value in Health Care
Type of Event: CE Course
Speaker: Christine Bettner, EVP, Business Development, Sterling HSA
Contact: Marina Weiss, Director of Sales, Sterling HSA -
marina.weiss@sterlinghsa.com

Date: Tuesday, September 27, 2011
Time: 10am – 11am
Topic: Understanding the Opportunity for Self-Insurance in the Age of Reform
Type of Event: Webinar
Contact: Morgan Anthony, Senior Director of Sales, Sterling HSA – morgan.anthony@sterlinghsa.com

Date: Tuesday, September 27, 2011
Time: 2pm – 3pm
Topic: Understanding the Opportunity for Self-Insurance in the Age of Reform
Type of Event: Webinar
Contact: Morgan Anthony, Senior Director of Sales, Sterling HSA – morgan.anthony@sterlinghsa.com

Date: Wednesday, September 28, 2011
Time: 10am – 11am
Topic: Understanding the Opportunity for Self-Insurance in the Age of Reform
Type of Event: Webinar
Contact: Morgan Anthony, Senior Director of Sales, Sterling HSA – morgan.anthony@sterlinghsa.com

Date: Wednesday, September 28, 2011
Time: 2pm – 3pm
Topic: Understanding the Opportunity for Self-Insurance in the Age of Reform
Type of Event: Webinar
Contact: Morgan Anthony, Senior Director of Sales, Sterling HSA – morgan.anthony@sterlinghsa.com

Date: Tuesday, October 4, 2011
Time: 10am – 11am
Topic: Understanding the Opportunity for Self-Insurance in the Age of Reform
Type of Event: Webinar
Contact: Morgan Anthony, Senior Director of Sales, Sterling HSA – morgan.anthony@sterlinghsa.com

Date: Tuesday, October 4, 2011
Time: 2pm – 3pm
Topic: Understanding the Opportunity for Self-Insurance in the Age of Reform
Type of Event: Webinar
Contact: Morgan Anthony, Senior Director of Sales, Sterling HSA – morgan.anthony@sterlinghsa.com

Date: Wednesday, October 5, 2011
Time: 10am – 11am
Topic: Understanding the Opportunity for Self-Insurance in the Age of Reform
Type of Event: Webinar
Contact: Morgan Anthony, Senior Director of Sales, Sterling HSA – morgan.anthony@sterlinghsa.com

Date: Wednesday, October 5, 2011
Time: 2pm – 3pm
Topic: Understanding the Opportunity for Self-Insurance in the Age of Reform
Type of Event: Webinar
Contact: Morgan Anthony, Senior Director of Sales, Sterling HSA – morgan.anthony@sterlinghsa.com

Introducing Sterling Self Insurance Administration

Are You Worried About Rising Healthcare Costs?

Healthcare costs are spiraling out of control and healthcare reform adds to the burden. The option for employers to self insure is growing rapidly as a way to control costs, custom design plans that work for employers and employees, gain flexibility, and avoid some healthcare reform requirements.

Sterling Health Services Administration is very pleased to announce the launch of our subsidiary company, Sterling Self Insurance Administration. We offer employers healthcare benefit solutions that are disciplined, sustainable and controllable.

Facts About Self Insurance Growth:

  • The number of employees in the U.S. covered under self insured health plans increased from 44% in 1999 to nearly 60% today.
  • The fastest growing market segment is employer-sponsored groups with fewer than 1,000 employees, up from 29% in 2008 to 48% in 2010.

The Sterling SIA Solution:

  • Custom benefit design expertise based on employer needs, common strategies and requirements established by the self-insured pool.
  • A proprietary stop loss program designed to apply aggressive underwriting credits for the complete array of programs in our disciplined approach. Our stop loss carrier is rated “A+” (superior) by A.M. Best Company – one of the nation’s leading insurance company rating services – because of its strong financial condition and operating performance.
  • Because we understand that employers value cost predictability, we provide a rate cap guarantee in future years provided that certain conditions are met. Those conditions deal with adherence to our consumer directed health plan benefit design and rigorous application of our wellness program.
  • A proprietary Sterling HealthAssets™ account to aggregate financial rewards for employee healthy behaviors. Sources of funds include pharmacy rebates, Sterling annual funding, and the option for employers to fund based on wellness criteria.
  • Routine utilization of the CIGNA PPO Network for our clients, but other network options may be supported by the Sterling administration platform. In addition, we offer dental and vision benefits administration.
  • COBRA administration services are based on annual fees. There are no set-up fees, monthly fees or minimums. We make it easy to plan and budget.

For more information visit www.sterlingsia.com.

To become a Sterling SIA producer partner or talk with us about our wellness based self insurance solution, contact your Sterling sales representative.

Only Sterling SIA offers this integrated approach and expertise. We look forward to working with you.

Learn More About Self Insurance: www.sterlingsia.com
About Sterling HealthAssets™: www.sterlingsia.com/healthassets
Become a Sterling SIA Producer Partner: www.sterlingsia.com/producers/producer_enrollment